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Tips on Chairing or Managing a Session or Panel at a Scientific Meeting. (snippet)
For a typical 15 minute scientific presentation that one is chairing
- chair should attempt to be invisible
- at least 30 minutes is needed to test computer panel projection before start of meeting. Longer if presenters are not very comfortable with equipment.
- prepare at least 6"x6" 3 minute and 1 minute alert cards with bold black numbers.
- meet speakers beforehand. Confirm name, institution, pronunciations, title of talk. Orient speakers to timing procedures.
- sit next to podium. At 12 minutes and 14 minutes place alert cards in visual field of speaker when they are likely to sense the motion.
- omit titles when introducing presenters (controversial?). Introductions consist of speaker name, institution, and title of presentation.
- have extra empty water glasses at hand to pass to speakers who become hoarse
- lead applause after presentation and before Q&A period
- have speakers manage question and answer period (5 minutes) and rise at the 4 minute point to introduce next speaker. Ask speaker to repeat question, but most will not.
- have next speaker prepare AV material during prior speaker's Q&A time (disruptive, but necessary with computer panel setups). Speakers do not get make-up time for technical glitches.
- after completion of all presentations the remaining time may be used for questions to any speaker. Do not allow last speaker to assume this question period.
- thank speakers as a group to audience, and individually after presentation
- invite audience to come speak with speakers after presentation
Last Revised: 6/11/97. Author: John G. Faughnan. Disclaimer: The views and opinions expressed in this page are strictly those of the page author. The contents of this page have not been approved by the University of Minnesota.
Confidence (1 to 3): 1. Date Created: 5/31/97. Last Revised: 6/11/97. Expires: . Language: english. Domain: .world. ID: 9. Topic: education
SciTech. Subtopic: organization. Keywords: education; conference; chair; session; presentation.